Minutes of Meeting of the

Facilities Advisory Committee

August 19, 2008

 

Present:  Jack Bell, Bob Costello, Jim Marean, Jerry Derrick, Brian Horton, Susan Sutton, Jan Young, Mary Rader, Eleanor Hamilton, Dr. Renee Stalma, Gerardo Tagliaferri, Chris Miller, Joe Kolanda, Ralph Schuldt, Mark Bordeau, Roland Doig, Julia Bowers.

 

  • Committee is zeroing in on final numbers for proposed capital project; equalization rates and assessment rates are now current; that data has been given to Fiscal Advisors for updated tax impact numbers.
  • Meeting focus is to plan for public presentation of Capital Project information.
  • Rosanne Groff has accepted job with NYSED, will continue to work on projects already progressing, like ours.
  • BCK distributes most up-to-date project scope: total cost is $27,331,000; Projected state aid: $22,479,633; Projected local share: $4,851,367 (up from $4.481 million at 7-31-08 meeting).
  • Discussion regarding increase in "incidental" costs.
  • BCK shares letter from NYS Office of Parks, Recreation and Historic Preservation, inquiring why SV's school buildings were built at the same time and in the style in which they were built; who was the architect, etc.?  Mr. Costello says this inquiry means the state has begun its review of the proposed project – "this is the start of the process."
  • BCK offers assistance in communicating project to public.
  • Discussion on calendar of public information message; best ways to present message; number and location of formal public presentations.  Discussion on methods of communication: printed literature, public survey, tours, and media interviews.
  • Committee consensus: there is insufficient time to do a public survey.
  • Discussion on pros and cons of one big meeting versus a series of meetings: one at each building; could pass out information at community events, like Town Fair.
  • Consensus seems to be a group of 3-4 will do formal presentations.
  • Discussion on use of website: a fluid list of frequently asked questions, continually updated, with answers.
  • Next step is to finalize project bottom line number and specify who will be on presentation team.
  • Group agrees there should be a steady stream of project information; suggestions include tri-fold brochure in which information is added gradually.
  • Group needs to consider how construction will impact education if done during school year.

 

Next meeting of the FAC, Tuesday, September 9, 2008, 6:00 p.m.