MINUTES OF MEETING

Facilities and Capital Improvement Committee

(Jointly with Budget Advisory Committee)

April 21, 2008

Present: Charles Hutchinson, Roland Doig, Chris Miller, Jim Marean, Mark Bordeau, Gerardo Tagliaferri, Mary Rader, Don Gerlach, Jack Bell, Jerry Derrick, Kevin McGuigan, Julia Bowers, Jan Young, Brian Horton, Ralph Schuldt, Ed Bernhauer (BCK), Dr. Renee Stalma, Bob Costello (BCK), Rosanne Groff (BCK), Bob Kolanda, Jim Hull.

* Meeting begins with distribution of BCK report on project item priorities. BCK sent out surveys asking committee members and building administrators to rank proposed items on a scale of 1 – 3 with one being top priority and 3 being low priority.

* BCK reminds committee that they may make a case for items they feel are a high priority that did not receive a high priority ranking overall.

* Committee recognizes some items have to be done regardless of where they are ranked.

* There is renewed discussion on "cost magnitudes" as opposed to hard construction costs.

* During meeting, BCK works the survey numbers at request of committee to show what projected costs would be for projects within a variety of scales (e.g. items ranked 1-1.3 or 1-1.4 rather than 1-1.5).

* Discussion on size of debt limit – this amount is subject to check to verify the actual debt ceiling at time of project.

* BCK shows figures (based on scale of 1 – 1.5 in priority) on referendum cost magnitudes. Priorities were compared with cost limits to determine whether under or over for each building site. Discussion ensues on cost allowances and building aid levels.

* Next step is to have sub-committee review the survey and other previously discussed information to begin formalizing scope of project. They'll need to know about items that didn't rank as high priority but may be compliance, safety or liability issues.

* Subgroup may want to do site tours.

* Discussion regarding concerns that "real" costs can only be estimated at this point.

* Sub-group to be provided with directions, boundaries as it begins weekly meetings. Mr. Marean proposes assumptions, stipulations and parameters for review.

* Group discusses Cedarhurst and the Conklin Center building adjacent to Donnelly as to future use (e.g. rent/lease/storage).

* Committee would like to update the Board of Education at a special meeting May 22 to stay within timeline.

Next Facilities and Capital Improvement Committee meeting will be held jointly with Finance Committee May 19, 2008, 6:30 p.m. Sub-committee will meet every Monday beginning April 28.