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APPROVED MINUTES
PROPOSED July 10, 2006
MINUTES ANNUAL REORGANIZATIONAL MEETING
of the of the BOARD OF EDUCATION
of the
SUSQUEHANNA VALLEY CENTRAL SCHOOL DISTRICT
Held at Brookside Elementary School, Library
Town of Binghamton New York, County of Broome
2006-07 SCHOOL YEAR BOARD MEMBERS TERM EXPIRES
PRESENT: Bill Yelverton 2007
Julia Bowers 2007
Eleanor Hamilton 2007
Mary Haskell 2008
Kevin McGuigan 2008
Christine Moriarty 2009
John Pollock 2008
Rusty Storm 2009
Janice Young 2009
ALSO PRESENT: Mrs. Carol Boyce, Superintendent
Dr. Renee Stalma, Assistant Superintendent
Mr. Mark Gorgos, Legal Advisor to the Board
Ms. Diane Kalmen, District Clerk
Ms. Celia Bucek, District Business Coordinator
Mr. Jim Hull, Public Information Specialist
Mr. Joel Wilson, Director of Health, P.E. and Athletics
Mr. Mark Bordeau, Food Service Coordinator
9 residents
Mrs. Carol Boyce, Superintendent, called the meeting to order at 7:04 p.m. and led the salute to the American flag.
New Board Members' Oath of Office – Christine Moriarty, Rusty Storm, and Janice Young repeated the Oath of Office led by Diane Kalmen and signed the Oath Book.
Election of Officers – Mr. Gorgos reviewed the process for the election of officers. Nominations for Board President were requested. Mrs. Hamilton nominated Janice Young, Mrs. Bowers seconded the nomination. Mr. Pollock nominated Kevin McGuigan, Mr. Yelverton seconded the nomination. Voting ballots were distributed and returned indicating a majority vote for Janice Young. Kevin McGuigan withdrew his candidacy. Upon vote Janice Young was elected unanimously as Board President. (9 yeses) Janice Young repeated the Oath of Office led by Diane Kalmen and signed the Oath Book.
Nominations for Board Vice President were requested. Mrs. Young nominated Eleanor Hamilton, Mrs. Haskell seconded the nomination. Upon vote Eleanor Hamilton was elected unanimously as Board Vice President. (9 yeses) Eleanor Hamilton repeated the Oath of Office led by Diane Kalmen and signed the Oath Book.
School Board Policies #1100 and #4125 – Mrs. Moriarty made a motion, seconded by Mrs. Hamilton, that be it Resolved that the Susquehanna Valley Board of Education re-affirms its policy #1100 related to Board of Education By-Laws, and school board policy #4125 relating to Code of Conduct. Upon vote the motion was approved unanimously. (9 yeses)
Appointment of Officers
District Clerk – Mrs. Haskell made a motion, seconded by Mr. Pollock, that be it Resolved that Diane Kalmen be and is hereby appointed Clerk of this District to serve at the pleasure of the Board of Education during the school year 2006-07 at an annual salary of $4,800. Upon vote the motion was approved unanimously. (9 yeses) Mr. Storm asked that the salary for this position be discussed. This will be discussed in Executive Session.
School District Treasurer and Deputy Treasurer – Mrs. Moriarty made a motion, seconded by Mr. Storm, that be it Resolved that Irina Pecheny be and is hereby appointed Treasurer of this District and Celia Bucek as Deputy Treasurer to serve at the pleasure of the Board of Education during the school year 2006-07 at no salary. Upon vote the motion was approved unanimously. (9 yeses)
School District Tax Collector – Mr. McGuigan made a motion, seconded by Mr. Storm, that be it Resolved that Patricia Shelton be and is hereby appointed Tax Collector of this District to serve at the pleasure of the Board of Education during the school year 2006-07 at an annual salary of $5,290. Upon vote the motion was approved unanimously. (9 yeses)
Internal Claims Auditor – Mrs. Moriarty made a motion, seconded by Mr. McGuigan, that be it Resolved that Diane Valky be and is hereby appointed Internal Claims Auditor of this District to serve at the pleasure of the Board of Education during the school year 2006-07 at no salary. Upon vote the motion was approved unanimously. (9 yeses)
Other Appointments
School Physician – Mrs. Hamilton made a motion, seconded by Mrs. Moriarty, that be it Resolved that Lourdes Hospital -- Kiran A. Talati, M.D. -- be and is hereby appointed School Physician to serve during the school year 2006-07 at a negotiated compensation of $101 per hour, $224 per football game, total contract not to exceed $20,000. Upon vote the motion was approved unanimously. (9 yeses) Mrs. Haskell asked if the physician was needed at football games only. Mr. McGuigan asked why. The response was that the physician is required only at football games per state education requirements.
School Attorney – Mrs. Moriarty made a motion, seconded by Mr. Yelverton, that be it Resolved that the firm of Coughlin & Gerhart - Mark Gorgos, Esq., be and is hereby appointed School Attorney of this District to serve during the school year 2006-07 at a negotiated compensation of $135.00 per hour for partners and $115.00 per hour for associates; specialized assignments at $150.00 per hour for partners and $115.00 for associates; plus any direct expenses as outlined in the Retainer Agreement and Fee Schedule. Upon vote the motion was approved unanimously. (9 yeses)
Central Treasurer and Deputy Central Treasurer – Mrs. Hamilton made a motion, seconded by Mr. McGuigan, that be it Resolved that Nancy Rose be and is hereby appointed Central Treasurer of this District and Nancy Mangino Deputy Central Treasurer to serve during the school year 2006-07 at no fee. Upon vote the motion was approved unanimously. (9 yeses)
Bank Depository Designation – Mrs. Bowers made a motion, seconded by Mrs. Moriarty, that be it Resolved that the following Banks and/or Trust Companies be and are hereby designated as the official depositories for the funds and
accounts shown during the school year 2006-07:
J.P. Morgan Chase Bank - Special Aid Funds, Payroll Fund, Trust & Agency Fund, Repair Reserve Account, Tax Certiorari Reserve Account, Tax Collection Account, General Fund, Capital Fund, Capital Project Account, Scholarship Accounts, Federal Tax Account
HSBC - Extra-classroom Activities
M&T Bank - School Lunch Fund
Partners Trust, J.P. Morgan Chase Bank, HSBC, M&T Bank, MBT Bank - Investments and Borrowing
Upon vote the motion was approved unanimously. (9 yeses)
Regular and Special Board Meetings – Mrs. Bowers made a motion, seconded by Mrs. Haskell, that the designated dates
and times for Regular and Special Board meetings be continued as outlined in Board Policy #1150, C.1.
SCHOOL BOARD POLICY #1150
The Board of Education will hold its regular monthly meetings on the third Thursday of every month and special monthly meetings on the first Thursday of every month at 7:00 p.m. in the Board Room, Susquehanna Valley Senior High School, Conklin Road, Conklin, New York. This policy will be the official notice to the Board members that the meetings each month are to be held. In addition, agendas will be prepared by the Superintendent of Schools and forwarded to each Board member prior to the date of the meetings. Any Board member may include items on the agenda by presenting such information to the Superintendent or the
President of the Board of Education prior to the beginning of the meeting.
Upon vote the motion was approved unanimously. (9 yeses)
Official Newspaper(s) – Mrs. Hamilton made a motion, seconded by Mrs. Moriarty, that the weekly The Country Courier and the daily Press & Sun-Bulletin be designated the schoolÕs official newspapers. Upon vote the motion was approved unanimously. (9 yeses)
Certification of Payroll – Mr. Storm made a motion, seconded by Mrs. Haskell, that the Chief School Officer, who is the Superintendent of Schools, be authorized to certify payrolls. Upon vote the motion was approved unanimously. (9 yeses)
Approval for Attendance at Conferences, Conventions, Workshops – Mrs. Moriarty made a motion, seconded by Mrs. Haskell, that the Superintendent be authorized to approve attendance at conferences, conventions and workshops. Upon vote the motion was approved unanimously. (9 yeses)
Purchasing Agent and Deputy Purchasing Agent – Mrs. Moriarty made a motion, seconded by Mrs. Haskell, that Michael Dervay be and is hereby appointed as Purchasing Agent of this District and Robert Kiklowicz as Deputy Purchasing Agent during the 2006-07 school year. Upon vote the motion was approved unanimously. (9 yeses)
Monthly Budget Transfers – Mrs. Moriarty made a motion, seconded by Mr. Storm, that the Superintendent be authorized to approve monthly budget transfers up to the budgetary amount per Board policy ($5,000). Upon vote the motion was approved unanimously. (9 yeses)
Petty Cash Fund – Mr. Storm made a motion, seconded by Mr. McGuigan, that the custodians of the Petty Cash Fund
will be as follows:
Mary Frances Charsky $75 Mark Bordeau $170
Joanne Simpson $75 Angelo Ranieri $75
David Daniels $75 Sharleen Vascello $75
Gerardo Tagliaferri $75 Joel Wilson $75
Patricia Shelton $100
Upon vote the motion was approved unanimously. (9 yeses)
Authorized Signatures on Checks – Mrs. Bowers made a motion, seconded by Mrs. Hamilton, that the authorized signature on the General, Payroll, School Lunch, Special Aid, Trust and Agency fund checks be that of the Treasurer or Deputy Treasurer. Upon vote the motion was approved unanimously. (9 yeses)
Mileage Reimbursement – Mrs. Bowers made a motion, seconded by Mrs. Moriarty, that the established mileage reimbursement rate be equal to the IRS rate. Upon vote the motion was approved unanimously. (9 yeses)
Health Insurance – Mrs. Moriarty made a motion, seconded by Mr. McGuigan, that the Board of Education acknowledge that the Blue Cross-Blue Shield Region-wide II Plan was approved for the 2006-07 school year on July 10, 2006. Upon vote the motion was approved unanimously. (9 yeses)
Board of Education Committees 2006-07
Community Public Relations Committee – Mr. McGuigan made a motion, seconded by Mrs. Hamilton, to appoint indicated Board members to the Community Public Relations Committee: Mr. Storm, Mr. McGuigan, and Mrs. Bowers. Upon vote the motion was approved unanimously. (9 yeses)
Health Insurance Consortium Board – Mr. Storm made a motion, seconded by Mrs. Bowers, to appoint indicated Board members to the Health Insurance Consortium Board: Mrs. Young, Representative; Mrs. Haskell, Alternate. Upon vote the motion was approved unanimously. (9 yeses)
Strategic Planning Committee – Mrs. Moriarty made a motion, seconded by Mr. McGuigan, to appoint indicated Board members to the Strategic Planning Committee: Mr. Pollock, Mr. Yelverton, and Mrs. Moriarty. Upon vote the motion was approved unanimously. (9 yeses) Mr. Pollock asked that the purpose of this committee be discussed since he feels there is overlap with some of the other committees. Mrs. Young explained the purpose and how this committee works with the Superintendent.
Budget Committee – Mrs. Moriarty made a motion, seconded by Mr. Pollock, to appoint indicated Board members to the Budget Committee: Mr. Pollock, Mrs. Hamilton, and Mr. Yelverton. Upon vote the motion was approved unanimously. (9 yeses)
Capital Projects Committee – Mrs. Moriarty made a motion, seconded by Mrs. Bowers, to appoint indicated Board members to the Capital Projects Committee: Mrs. Moriarty, Mrs. Haskell, and Mr. Storm. Upon vote the motion was approved unanimously. (9 yeses)
Reorganization Committee – Mrs. Bowers made a motion, seconded by Mr. Storm, to appoint indicated Board members to the Reorganization Committee: Mr. McGuigan, Mrs. Bowers, and Mrs. Young. Upon vote the motion was approved unanimously. (9 yeses)
Broome-Tioga Legislative Liaison – Mrs. Moriarty made a motion, seconded by Mrs. Haskell, to appoint indicated Board members as Broome-Tioga Legislative Liaisons: Mrs. Hamilton, Representative; Mrs. Bowers, Alternate. Upon vote the motion was approved unanimously. (9 yeses)
Tax Correction Authorization – Mrs. Hamilton made a motion, seconded by Mr. Storm, that the Susquehanna Valley Board of Education delegate the Superintendent its authority to review and correct errors related to the collection of taxes and to issue required refunds not to exceed $500 as provided under Section 556 of the Real Property Tax Law for the 2006-07 school year. Upon vote the motion was approved unanimously. (9 yeses)
Standard Resolution to Borrow Funds – Mr. McGuigan made a motion, seconded by Mrs. Moriarty, that the "SVCS Standard Resolution to Borrow Funds' be approved: BE IT RESOLVED that the President or in his/her absence the Vice President of the Board of Education of the Susquehanna Valley Central School District, Broome County, NY, shall be and hereby is empowered and directed to authorize the issuance and to issue Bond Anticipation Notes, Tax Anticipation Notes, Revenue Anticipation Note, Capital Notes, Statutory Bonds and Budget Notes of this School District and renewals of any and all such notes at such times and under such circumstances as she/he deems proper and advisable; and to prescribe the terms, form and contents thereof, to execute the same in the name of and on behalf of this School District and to sell at private sale and deliver the same; and the full faith and credit of said School District are hereby pledged to the punctual payment of the principal of and interest on all notes issued pursuant hereto by said President; all in pursuance to and consistent with the provisions of the Local Finance Law of the State of New York. Upon vote the motion was approved unanimously. (9 yeses)
Standard Resolution for Investment Policy – Mrs. Moriarty made a motion, seconded by Mr. McGuigan, that the resolution on Attachment D entitled "Investment Policy" be approved. Upon vote the motion was approved unanimously. (9 yeses)
Resolution to Participate in Cooperative Purchasing Agreements – Mrs. Bowers made a motion, seconded by Mr. Storm, that authorization to participate in other governmental agency purchasing agreements, bids and other cooperative purchasing contracts to the Purchasing Agent and/or Deputy Purchasing Agent. Upon vote the motion was approved unanimously. (9 yeses)
By-Laws, Policies, Resolutions, Regulations – Mrs. Bowers made a motion, seconded by Mr. Yelverton, that the District continue the by-laws, policies, resolutions, and regulations that are in effect during the 2006-07 school year. Upon vote the motion was approved unanimously. (9 yeses)
Mrs. Boyce recommended that a committee be formed to review policies and revise them as necessary. Mrs. Bowers made a motion, seconded by Mrs. Haskell, to appoint indicated Board members to the Policy Review Committee: Mr. Yelverton, Mrs. Hamilton, and Mr. McGuigan. Upon vote the motion was approved unanimously. (9 yeses)
Funds Transfers – Mrs. Hamilton made a motion, seconded by Mrs. Moriarty, that be it Resolved, that the Superintendent of Schools be and is hereby authorized to transfer funds from one function and object code to another function and object code in the General Fund according to State Education Law up to the sum of $5,000 for the 2006-07 school year. Upon vote the motion was approved unanimously. (9 yeses)
Employee Benefit Accrued Liability Reserve Fund – Mrs. Moriarty made a motion, seconded by Mrs. Hamilton, that be it Resolved, upon the recommendation of the Superintendent of Schools, that the Board of Education does and hereby establish an Employee Benefit Accrued Liability Reserve fund as a means of reserving the monetary value of accrued and accumulated but not used unpaid sick leave, vacation time and any other forms of payment for accrued but unliquidated time earned by school district by retirement, termination or otherwise. Upon vote the motion was approved unanimously. (9 yeses)
Adjournment – Mrs. Bowers made a motion, seconded by Mrs. Moriarty, to adjourn the July 10, 2006 Reorganizational Meeting. Upon vote the motion was approved unanimously. (9 yeses)
There being no further business, Mrs. Young adjourned the meeting at 7:42 p.m.
Respectfully submitted,
Diane M. Kalmen
School District Clerk
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