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APPROVED MINUTES
PROPOSED July 7, 2005
MINUTES ANNUAL REORGANIZATIONAL MEETING
of the of the BOARD OF EDUCATION
of the
SUSQUEHANNA VALLEY CENTRAL SCHOOL DISTRICT
Held in Room 11 Senior High School
Conklin, New York, County of Broome
2005-06 SCHOOL YEAR BOARD MEMBERS TERM EXPIRES
PRESENT: Alicia Bishop 2007
Julia Bowers 2007
Eleanor Hamilton 2007
Mary Haskell 2008
Kevin McGuigan 2008
Christine Moriarty 2006
John Pollock 2008
Rusty Storm 2006
Janice Young 2006
ALSO PRESENT: Mrs. Carol Boyce, Superintendent
Mr. Mark Gorgos, Legal Advisor to the Board
MS. Diane Kalmen, District Clerk
Mr. Jim Hull, Public Information Specialist
Ms. Maureen Kline, Director of Special Services (CSE)
Mr. Bob Callahan, Cedarhurst Principal
Mr. Stephen Haskell, 5th Grade Teacher, Cedarhurst
Ms. Lorraine Buckley, Science Teacher and Department Chair, High School
Renee Stalma
5 residents, 2 students
Mrs. Carol Boyce, Superintendent, called the meeting to order at 7:00 p.m. and led the salute to the American flag.
Superintendent's Oath of Office – Mrs. Carol Boyce repeated the Oath of Office led by Diane Kalmen and signed the Oath Book.
New Board Members' Oath of Office – Mary Haskell, Kevin McGuigan, and John Pollock repeated the Oath of Office led by Diane Kalmen and signed the Oath Book.
Election of Officers – Mr. Gorgos reviewed the process for the election of officers. Nominations for Board President were requested. Mr. Storm nominated Janice Young, Mrs. Bishop nominated Christine Moriarty. Voting ballots were distributed and returned indicating a majority vote for Janice Young. Christine Moriarty withdrew her candidacy. Upon vote Janice Young was elected unanimously as Board President. (9 yeses) Janice Young repeated the Oath of Office led by Diane Kalmen and signed the Oath Book.
Nominations for Board Vice President were requested. Mrs. Bowers nominated Eleanor Hamilton. Upon vote Eleanor Hamilton was elected unanimously as Board Vice President. (9 yeses) Eleanor Hamilton repeated the Oath of Office led by Diane Kalmen and signed the Oath Book.
School Board Policies #1100 and #4125 – Mrs. Hamilton made a motion, seconded by Mrs. Bishop, that be it Resolved that the Susquehanna Valley Board of Education re-affirms its policy #1100 related to Board of Education By-Laws, and school board policy #4125 relating to Code of Conduct. Upon vote the motion was approved unanimously. (9 yeses)
Appointment of Officers
District Clerk – Mr. Storm made a motion, seconded by Mrs. Moriarty, that be it Resolved that Diane Kalmen be and is hereby appointed Clerk of this District to serve at the pleasure of the Board of Education during the school year 2005-06 at an annual salary of $4,800. Upon vote the motion was approved unanimously. (9 yeses)
School District Treasurer and Deputy Treasurer – Mrs. Bishop made a motion, seconded by Mrs. Bowers, that be it Resolved that Irina Pecheny be and is hereby appointed Treasurer of this District and Celia Bucek as Deputy Treasurer to serve at the pleasure of the Board of Education during the school year 2005-06 at no salary. Upon vote the motion was approved unanimously. (9 yeses)
School District Tax Collector – Mrs. Bishop made a motion, seconded by Mrs. Bowers, that be it Resolved that Patricia Shelton be and is hereby appointed Tax Collector of this District to serve at the pleasure of the Board of Education during the school year 2005-06 at an annual salary of $5,290. Upon vote the motion was approved unanimously. (9 yeses)
Internal Auditor – Mrs. Bishop made a motion, seconded by Mrs. Moriarty, that be it Resolved that Diane Valky be and is hereby appointed Internal Auditor of this District to serve at the pleasure of the Board of Education during the school year 2005-06 at no salary. Upon vote the motion was approved unanimously. (9 yeses)
Other Appointments
School Physician – Mrs. Bishop made a motion, seconded by Mrs. Hamilton, that be it Resolved that Lourdes Hospital -- Kiran A. Talati, M.D. -- be and is hereby appointed School Physician to serve during the school year 2005-06 at a negotiated compensation of $101 per hour, $224 per football game, total contract not to exceed $20,000. Upon vote the motion was approved unanimously. (9 yeses)
School Attorney – Mr. Pollock made a motion, seconded by Mrs. Bowers, that be it Resolved that the firm of Coughlin & Gerhart - Mark Gorgos, Esq., be and is hereby appointed School Attorney of this District to serve during the school year 2005-06 at a negotiated compensation of $135.00 per hour for partners and $115.00 per hour for associates; specialized assignments at $150.00 per hour for partners and $115.00 for associates; plus any direct expenses as outlined in the Retainer Agreement and Fee Schedule. Upon vote the motion was approved unanimously. (9 yeses)
Central Treasurer and Deputy Central Treasurer – Mrs. Bowers made a motion, seconded by Mrs. Bishop, that be it Resolved that Nancy Rose be and is hereby appointed Central Treasurer of this District and Nancy Mangino Deputy Central Treasurer to serve during the school year 2005-06 at no fee. Upon vote the motion was approved unanimously. (9 yeses)
Bank Depository Designation – Mrs. Hamilton made a motion, seconded by Mrs. Bowers, that be it Resolved that the following Banks and/or Trust Companies be and are hereby designated as the official depositories for the funds and
accounts shown during the school year 2005-06:
J.P. Morgan Chase Bank - Special Aid Funds, Payroll Fund, Trust & Agency Fund, Repair Reserve Account, Tax Certiorari Reserve Account, Tax Collection Account, General Fund, Capital Fund, Capital Project Account, Scholarship Accounts, Capital Reserve Fund, Federal Tax Account
HSBC - Extra-classroom Activities
M&T Bank - School Lunch Fund
BSB Bank & Trust, J.P. Morgan Chase Bank, M&T Bank, National Bank and Trust Co. - Investments
and Borrowing
Upon vote the motion was approved unanimously. (9 yeses)
Regular and Special Board Meetings – Mr. Pollock made a motion, seconded by Mrs. Moriarty, that the designated dates
and times for Regular and Special Board meetings be continued as outlined in Board Policy #1150, C.1.
SCHOOL BOARD POLICY #1150
The Board of Education will hold its regular monthly meetings on the third Thursday of every month and special monthly meetings on the first Thursday of every month at 7:00 p.m. in the Board Room, Susquehanna Valley Senior High School, Conklin Road, Conklin, New York. This policy will be the official notice to the Board members that the meetings each month are to be held. In addition, agendas will be prepared by the Superintendent of Schools and forwarded to each Board member prior to the date of the meetings. Any Board member may include items on the agenda by presenting such information to the Superintendent or the
President of the Board of Education prior to the beginning of the meeting.
Upon vote the motion was approved unanimously. (9 yeses)
Board of Education Committees 2005-06
Community Public Relations Committee – Mrs. Haskell made a motion, seconded by Mrs. Bishop, to appoint indicated Board members to the Community Public Relations Committee: Mr. Storm, Mr. McGuigan, and Mrs. Bowers. Upon vote the motion was approved unanimously. (9 yeses)
Health Insurance Consortium Board – Mr. Storm made a motion, seconded by Mrs. Moriarty, to appoint indicated Board members to the Health Insurance Consortium Board: Mrs. Young, Representative; Mrs. Haskell, Alternate. Upon vote the motion was approved unanimously. (9 yeses)
Strategic Planning Committee – Mrs. Moriarty made a motion, seconded by Mrs. Bishop, to appoint indicated Board members to the Strategic Planning Committee: Mr. Pollock, Mrs. Bishop, and Mrs. Moriarty. Upon vote the motion was approved unanimously. (9 yeses)
Budget Committee – Mrs. Bowers made a motion, seconded by Mrs. Bishop, to appoint indicated Board members to the Budget Committee: Mr. Pollock, Mrs. Hamilton, and Mrs. Bishop. Upon vote the motion was approved unanimously. (9 yeses)
Capital Projects Committee – Mrs. Bowers made a motion, seconded by Mrs. Hamilton, to appoint indicated Board members to the Capital Projects Committee: Mr. Storm, and Mrs. Haskell. Upon vote the motion was approved unanimously. (9 yeses)
Reorganization Committee – Mrs. Haskell made a motion, seconded by Mrs. Hamilton, to appoint indicated Board members to the Reorganization Committee: Mr. McGuigan, Mrs. Bowers, and Mrs. Young. Upon vote the motion was approved unanimously. (9 yeses)
Official Newspaper(s) – Mrs. Hamilton made a motion, seconded by Mr. Storm, that the weekly The Country Courier and the daily Press & Sun-Bulletin be designated the schoolÕs official newspapers. Upon vote the motion was approved unanimously. (9 yeses)
Certification of Payroll – Mrs. Bishop made a motion, seconded by Mr. Pollock, that the Chief School Officer, who is the Superintendent of Schools be authorized to certify payrolls. Upon vote the motion was approved unanimously. (9 yeses)
Approval for Attendance at Conferences, Conventions, Workshops – Mrs. Bishop made a motion, seconded by Mrs. Hamilton, that the Superintendent be authorized to approve attendance at conferences, conventions and workshops. Upon vote the motion was approved unanimously. (9 yeses)
Purchasing Agent and Deputy Purchasing Agent – Mrs. Bishop made a motion, seconded by Mrs. Moriarty, that Michael Dervay be and is hereby appointed as Purchasing Agent of this District and Robert Kiklowicz as Deputy Purchasing Agent during the 2005-06 school year. Upon vote the motion was approved unanimously. (9 yeses)
Monthly Budget Transfers – Mr. Pollock made a motion, seconded by Mrs. Hamilton, that the Superintendent be authorized to approve monthly budget transfers up to the budgetary amount per Board policy. Upon vote the motion was approved unanimously. (9 yeses)
Petty Cash Fund – Mrs. Hamilton made a motion, seconded by Mrs. Bowers, that the custodians of the Petty Cash Fund
will be as follows:
Robert Callahan $75 Mark Bordeau $170
Mary Frances Charsky $75 Angelo Ranieri $75
Joanne Simpson $75 Sharleen Vascello $75
David Daniels $75 Joel Wilson $75
Gerardo Tagliaferri $75 Patricia Shelton $100
Upon vote the motion was approved unanimously. (9 yeses)
Authorized Signatures on Checks – Mrs. Haskell made a motion, seconded by Mrs. Bishop, that the authorized signature on the General, Payroll, School Lunch, Special Aid, Trust and Agency fund checks be that of the Treasurer or Deputy Treasurer. Upon vote the motion was approved unanimously. (9 yeses)
Mileage Reimbursement – Mrs. Bishop made a motion, seconded by Mrs. Moriarty, that the established mileage reimbursement rate be equal to the IRS rate. Upon vote the motion was approved unanimously. (9 yeses)
Health Insurance – Mrs. Hamilton made a motion, seconded by Mrs. Moriarty, that the Board of Education acknowledge that the Blue Cross-Blue Shield Region-wide II Plan was approved for the 2005-06 school year on April 21, 2005. Upon vote the motion was approved unanimously. (9 yeses)
After Prom Party Committee – Mrs. Haskell made a motion, seconded by Mrs. Hamilton, to appoint indicated Board members to the After Prom Party Committee: Mrs. Moriarty. Upon vote the motion was approved unanimously. (9 yeses)
BTSBA Legislative Liaison – Mrs. Haskell made a motion, seconded by Mrs. Moriarty, to appoint indicated Board members as BTSBA Legislative Liaisons: Mrs. Hamilton, Representative; Mrs. Bowers, Alternate. Upon vote the motion was approved unanimously. (9 yeses)
Tax Correction Authorization – Mrs. Bishop made a motion, seconded by Mr. Pollock, that the Susquehanna Valley Board of Education delegate the Superintendent its authority to review and correct errors related to the collection of taxes and to issue required refunds not to exceed $500 as provided under Section 556 of the Real Property Tax Law for the 2005-06 school year. Upon vote the motion was approved unanimously. (9 yeses)
Standard Resolution to Borrow Funds – Mrs. Hamilton made a motion, seconded by Mrs. Bowers, that the "SVCS Standard Resolution to Borrow Funds" be approved: BE IT RESOLVED that the President or in his/her absence the Vice President of the Board of Education of the Susquehanna Valley Central School District, Broome County, NY, shall be and hereby is empowered and directed to authorize the issuance and to issue Bond Anticipation Notes, Tax Anticipation Notes, Revenue Anticipation Note, Capital Notes, Statutory Bonds and Budget Notes of this School District and renewals of any and all such notes at such times and under such circumstances as she/he deems proper and advisable; and to prescribe the terms, form and contents thereof, to execute the same in the name of and on behalf of this School District and to sell at private sale and deliver the same; and the full faith and credit of said School District are hereby pledged to the punctual payment of the principal of and interest on all notes issued pursuant hereto by said President; all in pursuance to and consistent with the provisions of the Local Finance Law of the State of New York. Upon vote the motion was approved unanimously. (9 yeses)
Standard Resolution for Investment Policy – Mr. Pollock made a motion, seconded by Mrs. Hamilton, that the resolution on Attachment D entitled "Investment Policy" be approved. Upon vote the motion was approved unanimously. (9 yeses)
Resolution to Participate in Cooperative Purchasing Agreements – Mrs. Hamilton made a motion, seconded by Mrs. Bowers, that authorization to participate in other governmental agency purchasing agreements, bids and other cooperative purchasing contracts to the Purchasing Agent and/or Deputy Purchasing Agent. Upon vote the motion was approved unanimously. (9 yeses)
By-Laws, Policies, Resolutions, Regulations – Mrs. Hamilton made a motion, seconded by Mrs. Moriarty, that the District continue the by-laws, policies, resolutions, and regulations that are in effect during the 2005-06 school year. Upon vote the motion was approved unanimously. (9 yeses)
Funds Transfers – Mrs. Hamilton made a motion, seconded by Mrs. Moriarty, that be it Resolved, that the Superintendent of Schools be and is hereby authorized to transfer funds from one function and object code to another function and object code in the General Fund according to State Education Law up to the sum of $5,000 for the 2005-06 school year. Upon vote the motion was approved unanimously. (9 yeses)
Employee Benefit Accrued Liability Reserve Fund – Mr. Pollock made a motion, seconded by Mr. McGuigan, that be it Resolved, upon the recommendation of the Superintendent of Schools, that the Board of Education does and hereby establish an Employee Benefit Accrued Liability Reserve fund as a means of reserving the monetary value of accrued and accumulated but not used unpaid sick leave, vacation time and any other forms of payment for accrued but unliquidated time earned by school district by retirement, termination or otherwise. Upon vote the motion was approved unanimously. (9 yeses)
Adjournment – Mrs. Hamilton made a motion, seconded by Mrs. Bishop, to adjourn the July 7, 2005 Reorganizational Meeting. Upon vote the motion was approved unanimously. (9 yeses)
There being no further business, Mrs. Young adjourned the meeting at 7:30 p.m.
Respectfully submitted,
Diane M. Kalmen
School District Clerk
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